Administrative Assistant

Full Benefits Package Available

Salary:
  • Position 1: $68,000 – $73,000 (can be performed remotely)

Clearance: 

  • Ability to obtain CISA suitability required

Description:

This position supports the Dept. of Homeland Security in Arlington, VA providing a variety of tasks in support of Front Office operations. The ideal candidate for this role must have strong oral and written communications skills, ability to develop and maintain a filing system and task tracker, produce and distribute correspondence, and provide quality customer service.

Qualifications:

  • Associate’s degree in related field required (Bachelor’s preferred)
  • Strong proficiency with Microsoft Office required
  • Minimum of 2 years of demonstrated experience required
  • Must be detail-oriented and able to handle multiple priorities at once
  • Must possess strong interpersonal communications and teamwork skills
  • Must be an exceptional writer
  • Enjoys a team-oriented environment, but able to function independently
  • Takes ownership of projects and can prioritize assignments

Duties:

  • Developing communications materials, such as preparatory materials for senior level external engagements, external materials (website, blog posts), internal briefings (annotated agendas)
  • Developing and maintaining a repository of ESR materials including meeting agendas, presentations, etc.
  • Providing administrative support to monitor, track responses, and draft content for taskers that are not inherently governmental functions both through CATT and internally to ESR
  • Gathering/documenting requirements from internal and external ESR stakeholders and identifying options for execution (e.g., translate those requirements into projects)
  • Supporting ESR managers in meetings by taking notes and tracking key action items
  • Facilitating meetings with ESR partners and other parties contributing to the ESR mission
  • Supporting the coordination of program manager reviews related to ESR projects
  • Assisting with planning, scheduling, logistics, and facilitation of key ESR engagements, subject to all required DHS conference approvals and Government review.
  • Supporting written communication with stakeholders on meetings, agendas, follow up actions, and receiving document feedback, and implementing corrective actions if necessary
  • Providing meeting logistics support including scheduling, preparing presentation material, facilitating meetings, and drafting minutes or after-action reviews
  • Preparing materials and recommendations for decision makers

GCI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, disability, or national origin. GCI gives preferential treatment to veterans.

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