Program Parameters
Effective ordering period of 10 years from each contract’s effective date. Orders issued during that period may be performed up to 60 months after the contract’s expiration.
Order limits
Minimum order $25. GCI is not obligated to honor a single item over $3 million, a combination of items over $11 million, or a 30-day series from one office exceeding those limits. Category program ceiling: $20 billion (shared across all Category holders).
| REQUIRED NOTICE — Fair Opportunity
SEWP VI is a multiple-award Government-Wide Acquisition Contract. In accordance with FAR 16.505(b), each SEWP contract holder in a given scope category is provided a fair opportunity to be considered for every order exceeding the micro-purchase threshold. Ordering contracting officers make award decisions based on a best-value and fair-opportunity determination. No SEWP contract holder, including GCI, holds exclusive rights to any technology or service, and end users are not confined in their choice of contract holders. |
SCOPE OF WORK
What agencies can order from GCI
The SEWP contracts are for use by NASA, all Federal Agencies, and approved Federal Agency support service contractors. Representative in-scope technical areas under GCI’s Category B and Category C contracts are listed below. These lists are illustrative, not exhaustive — other ITC/AV services that meet the SEWP definition are in scope.
Category B — Enterprise-Wide Services
Large-scale requirements spanning multiple departments, locations, or field offices for an agency:
- Enterprise-wide network services
- IT managed services & enterprise service desk
- Enterprise innovation & IT service management (ITSM)
- Enterprise service program integration
- Information & data analytics services (IDAS)
- Application services & software development
- Enterprise-wide cybersecurity services
- Enterprise-wide cloud services
- Digital multimedia & technical communications
- Program management & ancillary services
Category C — Mission-Based Services
Customized solutions at the mission or program level:
- Innovation services
- Information & data analytics services (IDAS)
- Application services & software development
- Cybersecurity services
- Cloud services
- Digital multimedia & technical communications
- IT operations & maintenance / help desk / call center
- Network & database services
- In-scope training
- Program management & ancillary services
Authorized contract types: Firm-Fixed-Price, Time-and-Material, Labor-Hour, Fixed-Price Award Fee, Fixed-Price Incentive Fee, Fixed-Price Economic Price Adjustment, or any hybrid of commercial contract types. Ordering contracting officers include the appropriate FAR and agency clauses for the selected contract type.
ORDERING PROCESS
How to place an order
Orders may be placed by any federal agency, or an authorized federal contractor, using the SEWP tools and standard FAR 16.505 procedures.
- Conduct market research. Use the SEWP Marketplace, a Strategic Storefront, or a Strategic Catalog to identify contract holders that meet your technical and socio-economic requirements.
- Place an order. SEWP Delivery Orders must be routed through the SEWP Program Office before work can begin. Send orders to sewporders@sewp.nasa.gov or fax to (301) 286-0317. The SEWP PMO will assign a SEWP Tracking Number (STN) and forward the order to GCI.
- Receive GCI’s quote. GCI returns a timely, contractually correct quote that includes the SEWP administrative handling fee within the total price.
- Make a fair-opportunity, best-value decision. Evaluate quotes across contract holders per FAR 16.505(b).
- Submit the delivery/task order to the SEWP PMO for validation before GCI accepts and fulfills it. Orders are accepted via EFT, Government Purchase Card, or other agency-approved payment.
- Fulfillment, reporting & support. GCI performs the work, submits monthly progress reports through the Contract Holder Only Page (CHOP), and provides ongoing customer and technical support.
POST-AWARD POLICIES
Delivery, payment & warranty
Standard 30-day delivery
Services and items are delivered within 30 calendar days of receipt and processing of the order at the SEWP PMO, unless an expedited or non-standard schedule is mutually agreed at quote time. If an item cannot meet its delivery date, GCI notifies the ordering CO and the PMO within two business days.
Payment — NET 30, EFT & purchase card
Payment terms are NET 30 under the Prompt Payment Act. GCI accepts payment via Electronic Funds Transfer and Government Purchase Card regardless of order size.
SEWP administrative handling fee
A NASA administrative handling fee (not to exceed 0.34% of the order total) is built into every quote and is never listed as a separate line item on quotes or orders.
Standard & extended warranty
Products carry the manufacturer’s standard commercial warranty. Extended warranty coverage may be purchased to begin at any point up to the end of the commercial warranty period.
Inspection & acceptance
Acceptance is performed by the issuing CO or authorized representative as specified on each order. For fixed-price orders, constructive acceptance occurs on the 7th day after delivery solely for computing any Prompt Payment interest penalty.
Who may order
NASA, all Federal Agencies, and approved Federal Agency support service contractors may use SEWP VI to meet IT requirements. Non-federal governments are not authorized unless mandated by Congress.
